Playmakers and Your Event

Thank you for hosting a race in the Greater Lansing region. Playmakers is excited to be apart of your event and hopes a collaborative effort can ensure our involvement and your event “run” smoothly! Please review the information below, even if Playmakers has been routinely involved in your event, and help us achieve success by following our new event protocol.

Online Event Calendar:

• We invite every race, or similar event, to post your event information on the Playmakers website.
• Recommend to post event information at least one month prior to event.
• Create user account when registering to all editing of event information if needed
• Recommended Information to post on the Playmakers Event Calendar
  • Race name, date, time, & start/finish location
  • Race distance”s” & qualifications (i.e. – Kids race must be under 12 years old)
  • Costs and all price increase of all events at your race
    • Link to online registration/race website
    • Uploaded PDF if paper registrations are accepted
• Packet pickup date, times, and locations
• Awards and corresponding age brackets
• Race course route – mapmyrun.com has ability to link to the Playmakers calendar
• Miscellaneous information specific to your event (i.e. – Wave start by pace)
  

Playmakers “Paper Registration Form” Display/Collection

Playmakers can be a display spot and collection location for your event’s paper registration form.

Playmakers as a “Registration Form” display location

• Event must provide Playmakers with printed registration forms to distribute prior to forms being distributed in other locations
  • Please drop paper registration forms off for Michelle Phillipich to display.
  • Events should not post their forms on the Playmakers display rack unless prior approval by Playmakers staff has been given.

Playmakers as a “Registration Form” collection location

• Contact Michelle to arrange paper registrations at Playmakers prior to your registration form being published or distributed
• Event should be listed on the Playmakers website prior to registration forms distribution
• Event must have a corresponding online registration system in place and linked off the Playmakers Event Calendar – Goal is to have 100% registrations online

Please consider listing Playmakers as a race sponsor

It is encouraged that events routinely pick-up completed registration forms at Playmakers.

Race Bibs:

Playmakers has a small supply of numbers that are distributed to races on a first come first serve basis.

Contact Andy Marsh approximately one month prior to your event to reserve bibs

Event must be posted on the Playmakers Online Event Calendar

Please consider listing Playmakers as a race sponsor

Races timed by Chuck Block (Michigan Running Foundation) will have bibs provided thru MRF.

Playmakers Event Truck and Equipment:

Playmakers maintains an active role in local races, fun runs/walks, and health/fitness related events by attending many in our Event Truck and supporting others through use of event equipment. Unfortunately we are not able to attend all of the great events in the Greater Lansing Area. If you have questions about our involvement in your event in 2014 please contact Jeff or Andy with your specific information and questions.

Please provide – race name, race date, contact information

Packet Pickup (PPU) Requirements:

Playmakers has a great location for your event to host your packet pickup.

Contact Andy to arrange/confirm Packet Pickup at least one month prior to event

Playmakers online event calendar should display packet pickup day, date, and time clearly at least one month prior to event date.

Please consider listing Playmakers as a race sponsor

Events must arrive at Playmakers at least 30 minutes before the start of their PPU

Events must be ready to start distributing packets 15 minutes before the start of their PPU

To help our customers and your race participants all PPU must maintain standard day/time set by Playmakers and listed below

Smaller races should consider 3 to 4 hour blocks with larger races considering longer time periods.

Monday – Friday

• 10am – 2pm; 10am – 5pm; 10am – 8pm   
• 12 – 5pm; 12 – 8pm; 2 – 8pm; 5 – 8pm
  

Saturday

• 10am – 2pm; 10am – 6pm; 12 – 6pm; 2 – 6pm

Sunday

• 12 – 5pm

Race Medals & Awards

Playmakers occasionally serves as a medal/award distribution point for races. We recommend all races/events look at current best practices and try to distribute awards quickly and accurately at their event. Most participants are looking to leave events quickly so having a distribution plan prior to the start of the event is wise. Most participants skip the award ceremonies leaving many of the awards left to be distributed. If you would like Playmakers to serve as your Race Medals & Awards distribution point:

Contact Andy Marsh prior to your event to set up award distribution plan including:

Accurate results – awards dropoff plan – clear distribution plan – awards pickup plan

Event must be posted on the Playmakers Online Event Calendar

Please consider listing Playmakers as a race sponsor

Playmakers Event Contacts

Andy Marsh – [email protected] – Online calendar, packet pickup, race bibs, awards, schedule

Michelle Phillipich – [email protected] – Paper registration forms, in store registration, schedule

Jeff Crowe – [email protected] – Event equipment and event truck